Preview Questions Documentation Specialist | Role Specific Skill

Question 1: How can a documentation specialist handle discrepancies in financial data during entry?

Which action should you take?

Choose only one option

Ignore discrepancies if they fall within a tolerable margin

Enter data as it is and make corrections at a later date

Investigate and correct discrepancies before final submission

Submit data without modifications to avoid delays

Question 2: How should a documentation specialist address the challenge of managing large datasets in a high-transaction environment?

Which action should you take?

Choose only one option

Use unstructured data formats for easier storage

Rely solely on backup systems to store data

Use data normalization techniques to streamline data processing

Only manage low-volume transactions and avoid bulk entry

Question 3: Under the GDPR, what is a key requirement for processing personal data?

Which action should you take?

Choose only one option

Storing data without a clear purpose for future use

Obtaining explicit consent from the data subject

Relying on implicit consent unless the individual opts out

Processing data based on the institution's needs without consent

Question 4: How would you ensure compliance with data retention policies in the BFSI sector while managing financial records?

Which action should you take?

Choose only one option

Automate document retention schedules using DMS tools

Rely on manual reviews and audits of record retention

Use a hybrid system combining digital and physical document tracking

Ignore retention policies and store documents indefinitely

Question 5: In a BFSI organization, which method of document retrieval helps ensure accuracy and compliance with industry regulations when distributing confidential client data?

Which action should you take?

Choose only one option

Implement audit trails and access controls within the DMS

Allow unrestricted access to documents for all employees

Limit document retrieval to only high-level managers

Use manual systems for tracking document access and distribution

Question 6: How do you ensure that records are easily accessible during the audit process in BFSI while maintaining security and confidentiality?

Which action should you take?

Choose only one option

Use a secure, centralized document management system with audit trail features

Grant access based on seniority within the institution

Create an easily accessible shared drive for all employees

Store all records in paper format for easier access