Preview Questions Documentation Specialist | Role Specific Skill

Question 1: In BFSI document filing systems, which of the following techniques would best optimize retrieval times when querying a large set of customer financial records?

Which action should you take?

Choose only one option

Implement an index on key search criteria like customer ID and loan type

Use full-text search without indexing

Store all documents in a single folder

Store documents in a flat directory structure

Question 2: How would you handle the archival of legal and financial documents that need to be kept for 10+ years in accordance with regulatory requirements?

Which action should you take?

Choose only one option

Use a hybrid system with both digital and physical archives

Store documents in physical files and ensure they are securely locked

Implement a cloud storage solution with long-term retention settings

Automatically delete documents after five years

Question 3: When entering transactional data into a financial system, which method ensures real-time data accuracy and avoids inconsistencies across platforms?

Which action should you take?

Choose only one option

Enter data independently into multiple platforms without validation

Allow data entry only at the end of the month for batch processing

Use real-time validation and synchronization between systems

Rely on paper documentation for transactional data

Question 4: How would you handle document versioning in a system that needs to track changes made to financial contracts over time in a BFSI organization?

Which action should you take?

Choose only one option

Rely on backup copies to restore previous versions

Implement an automated version control system within the DMS

Store versions with distinct version numbers and timestamps

Use a document approval process to manually track changes

Question 5: In managing data entry for sensitive financial documents, what is the most secure method to prevent unauthorized access and ensure compliance with industry standards?

Which action should you take?

Choose only one option

Implement encryption and multi-factor authentication during data entry

Use open access systems to allow faster entry of data

Allow all employees to have access to sensitive financial records

Store sensitive data in unencrypted formats for speed

Question 6: How does the regulation under the Payment Card Industry Data Security Standard (PCI DSS) apply to record-keeping in BFSI?

Which action should you take?

Choose only one option

Payment card records can be stored unencrypted for efficiency

All payment records must be securely stored and access must be restricted

Storing payment records in physical archives is sufficient

Only customer names need to be stored, not transaction data