Preview Questions Document Controller | Role Specific Skill

Question 1: When organizing documents in a document control system, how can you prevent version confusion between the design team and contractors?

Which action should you take?

Choose only one option

By having a single point of contact to review documents before distribution

By ensuring that the document management system enforces automatic version control

By ignoring version control and relying on document names only

By manually tracking version numbers on each document

Question 2: How do you ensure that historical project records are properly archived while still accessible for future reference?

Which action should you take?

Choose only one option

By deleting old records to save space

By keeping all records in physical format only

By ensuring records are indexed, categorized, and backed up in a secure, searchable archive

By storing all records in one large file folder

Question 3: How should a Document Controller manage version control for a construction project with multiple stakeholders?

Which action should you take?

Choose only one option

Allow each stakeholder to use their preferred version of the document

Use the latest revision without keeping track of earlier versions

Use a single document version for all revisions

Implement a version control system that assigns unique version numbers and tracks changes to ensure all stakeholders are working from the latest version

Question 4: How can a Document Controller prevent unauthorized modifications to contract documents?

Which action should you take?

Choose only one option

Use access controls, password protection, and audit logs to track any modifications made to contract documents

Let all team members make changes to contract documents

Only rely on physical storage to prevent digital modifications

Use unsecured document storage systems

Question 5: How can a document control system ensure that contract deadlines are met for construction projects?

Which action should you take?

Choose only one option

By removing the deadlines from contract documents to simplify tracking

By setting automatic reminders and alerts for key contract deadlines

By allowing flexibility in deadline management

By solely relying on the project manager's reminders

Question 6: How can a document controller ensure effective version control for contract documents during a construction project?

Which action should you take?

Choose only one option

By maintaining a single version of all contract documents

By storing multiple versions of documents without tracking changes

By using a version control system that tracks revisions and ensures all parties are working with the correct version

By allowing multiple versions to coexist without reviewing them