Preview Questions Document Controller | Role Specific Skill

Question 1: What is the role of backup procedures in document management and archiving?

Which action should you take?

Choose only one option

To ensure that all archived documents are stored in multiple locations to prevent data loss

To make documents available only to project managers

To avoid the use of encryption or security measures

To store backup copies without categorization

Question 2: How can document scanning and indexing ensure efficient retrieval of construction project documents?

Which action should you take?

Choose only one option

By assigning keywords and metadata that describe document contents

By storing documents in unorganized piles for easy access

By scanning documents without categorizing them

By using only paper documents for critical project files

Question 3: In the context of filing and archiving construction documents, what does the term "metadata" refer to?

Which action should you take?

Choose only one option

The visual format of the document

The name and folder location of the document

The additional information about a document such as date, version, author, and keywords

The file size and type of the document

Question 4: How can a Document Controller streamline the approval process for project documents?

Which action should you take?

Choose only one option

Allow documents to be approved by anyone on the project team

Let approval happen informally to speed up the process

Set up an approval workflow with clear roles, tracking, and deadlines, ensuring that documents are reviewed and approved by the right stakeholders

Ignore approval and assume all documents are ready for use

Question 5: What is the best way for a Document Controller to handle legal and regulatory requirements for document retention during a project?

Which action should you take?

Choose only one option

Understand and implement legal requirements for document retention, ensuring that documents are retained for the required time periods and disposed of according to law

Disregard legal retention periods and keep only necessary documents

Focus solely on project deadlines and ignore legal requirements

Store documents indefinitely, regardless of regulatory requirements

Question 6: What is the primary purpose of a document control policy in a construction project?

Which action should you take?

Choose only one option

To standardize document handling, ensuring consistency and accuracy

To increase the speed of project completion

To minimize the number of documents involved

To reduce the workload of the project manager