Preview Questions Archivist | Role Specific Skill

Question 1: In a situation where an archive's holdings are disorganized, what is your first step in organizing them?

Which action should you take?

Choose only one option

Begin by reordering materials by size and shape rather than content

Begin cataloging and digitizing without analyzing the collection

Immediately discard materials that seem irrelevant

Conduct a comprehensive survey of the holdings, categorizing materials by format, era, and subject to create an organizational framework

Question 2: Which of the following is the most important consideration when designing a database schema for archival collections?

Which action should you take?

Choose only one option

Ensuring the schema supports easy data retrieval and querying

Storing data in as few tables as possible

Using the latest software tools for database creation

Minimizing database size by compressing data

Question 3: When managing electronic records, how can you ensure that the records are accessible and usable in the future?

Which action should you take?

Choose only one option

Use non-proprietary formats and regularly migrate records to newer systems

Only store records in encrypted formats to prevent data loss

Regularly update the software used to open the files

Keep records in their original format regardless of changes in technology

Question 4: What method is recommended for storing archival documents that are at risk of mold contamination?

Which action should you take?

Choose only one option

Store in a controlled low-humidity environment

Regularly clean the materials with chemicals

Use freezing as a first step in treatment

Place in direct sunlight to dry out the documents

Question 5: How do you ensure the authenticity of digital records over time?

Which action should you take?

Choose only one option

By using simple file formats that are universally accepted

By applying version control and maintaining metadata linked to the records

By using expensive proprietary software for long-term access

By storing records in a single physical location

Question 6: How do you handle metadata creation for materials with limited information or unknown provenance, ensuring that research needs are still met?

Which action should you take?

Choose only one option

By creating provisional metadata, documenting uncertainty, and providing clear notes for future researchers

By creating generic metadata without addressing gaps in knowledge

By focusing on available details and ignoring missing or unclear information

By leaving metadata blank or incomplete and assuming researchers will fill in gaps