Preview Questions Archivist | Role Specific Skill

Question 1: What is the role of metadata in digital archival research in an academic setting?

Which action should you take?

Choose only one option

It makes it easier to print physical copies of documents

It helps catalog the collection in a standardized way

It improves the visual appeal of digital archives

It prevents unauthorized access to the archive

Question 2: How do you handle archival database updates and ensure that they do not disrupt ongoing research or database operations?

Which action should you take?

Choose only one option

By focusing on updates without considering potential downtime or interruptions

By ignoring the impact of updates on ongoing research

By scheduling updates during low-usage periods, notifying users in advance, and thoroughly testing updates before implementation

By making updates during peak usage times without communication

Question 3: How do you handle version control in metadata creation, especially when records are updated or corrected over time?

Which action should you take?

Choose only one option

By making metadata changes without recording or tracking previous versions

By implementing version-controlled systems and keeping detailed logs of metadata changes

By creating new records each time metadata is updated, without tracking changes

By focusing on the original metadata only and ignoring updates

Question 4: How should metadata be applied when managing a set of archival records that spans decades of institutional history?

Which action should you take?

Choose only one option

Focus metadata efforts only on high-priority records

Use unstructured metadata to capture as much information as possible

Use standardized metadata schemas to ensure consistency across time

Apply metadata only to the most recent records to save time and resources

Question 5: When managing electronic records, how can you ensure that the records are accessible and usable in the future?

Which action should you take?

Choose only one option

Use non-proprietary formats and regularly migrate records to newer systems

Only store records in encrypted formats to prevent data loss

Regularly update the software used to open the files

Keep records in their original format regardless of changes in technology

Question 6: What is the purpose of a "vital records program" within an educational institution?

Which action should you take?

Choose only one option

To safeguard records of students with disciplinary issues

To categorize research data for public access

To ensure that records critical to the institution's operations are properly maintained and protected

To make sure all records are converted to digital formats