Preview Questions Accounts Payable/Receivable Clerk | Role Specific Skill

Question 1: How do you handle a situation where a supplier consistently delivers goods that do not meet quality standards?

Which action should you take?

Choose only one option

Ignore the issue and proceed with payment to avoid delays.

Use the substandard goods and avoid further complaints.

Report the supplier to management and terminate the contract.

Work with the supplier to implement corrective actions and improve quality.

Question 2: How do you ensure the accuracy of accounts payable and receivable balances in financial reports?

Which action should you take?

Choose only one option

By verifying all balances against bank statements

By excluding adjustments made during the reporting period

By reconciling the general ledger with supplier and customer balances

By reviewing individual invoices and payment receipts

Question 3: When reconciling payments, what should be done if a vendor payment has been made but not yet reflected in the bank statement?

Which action should you take?

Choose only one option

The payment should be reprocessed immediately to avoid errors

The payment should be ignored until the next cycle

The payment should be noted as "outstanding" and followed up after reconciling

The vendor should be contacted for clarification

Question 4: How do you handle an invoice discrepancy between the purchase order and the invoice amount?

Which action should you take?

Choose only one option

Notify the vendor for clarification and adjust the invoice accordingly.

Pay the invoice amount as stated and adjust in the accounting system later.

Process the payment as a separate transaction and adjust later.

Ignore discrepancies as they usually resolve themselves.

Question 5: What is a common cause of discrepancies in payment reconciliation between the accounts payable ledger and the bank statement?

Which action should you take?

Choose only one option

Incorrect payment amounts in the invoices.

Timing differences in check clearing and deposits.

Errors in vendor contact details.

Errors in calculating sales tax on invoices.

Question 6: How does accounting software help in managing recurring payments for suppliers in the FMCG industry?

Which action should you take?

Choose only one option

Recurring payments must be manually tracked and entered each time.

Only large suppliers with long-term contracts are included in the recurring payment system.

It allows setting up automated recurring payments based on agreed payment schedules.

Software does not manage recurring payments; this is handled separately.